EXHIBITOR GUIDE
Everything you need to prepare for a successful experience at HDAW’25 is available here. Take advantage of the Early Bird deadlines for ordering services for tremendous savings. See below for items and dates for HDAW’25.
Read the General Conference Information section carefully. This will provide you with complete details concerning installation and dismantling of exhibits, as well as provide you with a complete overview of Conference services and regulations.
ATTENTION: Please refer to the official HDAW Partner Marketing Toolkit for HDAW logos and other marketing assets. The use of the HDAW name and logo and any licensed products beyond what is outlined in the Partner Marketing Toolkit are strictly prohibited without the express written consent of Conference Management and/or Conference Organizers (AWDA/Auto Care Association, CVSN & MEMA). This includes, but is not limited to, exhibiting suppliers, contractors & publications. You may contact Sandra Kulas at skulas@wtglasgow.com for approval.
| Downloadable File | Details |
| Welcome | Welcome to HDAW’25! |
| Checklist | PDF checklist of important items at HDAW. |
| Directory of Services | Official vendors’ contact information and services. |
| Freeman Quick Facts | Freeman Service Information, Schedule and More! |
| Downloadable File | Details |
| Booth Inclusions | What is included in your HDAW booth? |
| Exhibit Display Rules & Regulations | Display rules and regulations for your booth space at HDAW’25. |
| Exhibiting Supplier Regulations | Fully detailed regulations regarding your participation at HDAW’25. |
| Fire Department Requirements | Specific fire department requirements are utilized at HDAW. |
| General HDAW Information | Find answers to most basic HDAW questions here. |
| Music Licensing | Exhibiting suppliers must obtain written permission from the copyright or trademark holder |
| Non-Exhibiting Supplier Status | Companies who are qualified to exhibit, but are not currently exhibiting at HDAW’25. |
| Solicitations/Unauthorized Services | Companies who approach exhibiting suppliers offering services, but are not official HDAW vendors. |
| Union Rules & Jurisdiction | Local Union rules and regulations. |
| Downloadable File | Details | Due Date |
| Additional Exhibiting Supplier Opportunities | Gain a competitive edge and increase your company’s visibility with programs only available to HDAW’25 exhibiting suppliers | 12/13/2024 |
| Concept 2000 | Concept 2000 Rental Package Form | 12/13/2024 |
| Dismantling Notice | Important information regarding the move-out period. | |
| Exhibiting Supplier Bulletin | Important HDAW’25 onsite information. | |
| Hotel Reservations | Book your rooms securely at the Gaylord Texan | ASAP |
| Promotional/Sponsorship Opportunities | Increase your ROI with sponsorship – available in various packages and locations. | ASAP |
| Vehicle Entry Procedures | Important information for exhibiting suppliers who will have a vehicle in their booth. | ASAP |
| Downloadable File | Details | Due Date |
| Exhibitor Appointed Contractor Application | Required if you will be utilizing any other vendor besides Freeman for your booth setup/dismantle. | 12/13/2024 |
| Sample Certificate of Insurance | A sample certificate of insurance is provided for your convenience. | N/A |
| Downloadable File | Details | Due Date |
| Exhibitor Badge General Information | General Supplier Badge Information | |
| Exhibitor Supplier Badge Registration | Register your company personnel today! | ASAP |
| CompuLEAD Retrieval CompuSystems | Order lead retrieval services to capture your leads onsite. For pricing sheet, click here. | 11/19/2024 |
| Downloadable File | Details |
| General Shipping Information | Please read through the general shipping information for all shipping inquiries at HDAW’25. |
| Freeman Marshaling Yard | Directions for your freight delivery provider to the Freeman Company Marshalling Yard. |
| International Freight Forwarder | Phoenix International Business Logistics, Inc. (PIBL) is the official international freight forwarder for HDAW’25. |
| Downloadable File | Details |
| Gaylord Texan Services Guide | Gaylord Texan Services include all catering, electrical services, internet and more. |
| Document | Details |
| Freeman Company Services Guide | Freeman Company offers everything from shipping to furniture to increase your standard booth space. Note: When ordering online with Freeman Company, you must create an online account with them direct. Logins are based on the parameters set forth by Freeman Company. |